Job Description
POSITION SPECIFICATION ACCOUNTING MANAGER Shine Associates, LLC has been retained to search, identify and recruit an Accounting Manager on behalf of our client(‘Company’). This position will be based in the Oakland, CA office.
CONFIDENTIALITY Shine Associates, LLC has been exclusively retained on this assignment. Information contained in this position specification as well as any other information concerning the Company provided or verbally discussed is confidential. All materials and discussions are to be utilized for the sole purpose of a candidate’s personal review of the career opportunity.
CLIENT DESCRIPTION The Company, along with its affiliated entities, is a fully integrated principal investment firm focused exclusively on light
industrial real estate within the United States. Together with its affiliated property management company, the Sponsor is a vertically integrated real estate operating company with over 50 employees specializing in the investment and management of light industrial real estate. Its’ in-house capabilities include leasing, facilities maintenance, construction management, and property management. The Firm's vertically integrated team has demonstrated an ability to manage investments, property operations and dispositions throughout multiple market cycles. As of March 31, 2023, the Company owns and operates approximately 10.8 million square feet of light industrial real estate totaling over $2.1 billion of assets under management. The Firm has corporate offices in Oakland, CA, Dallas, TX and Boston, MA along with regional property management in select active markets.
ACCOUNTING MANAGER
The Accounting Manager oversees daily and periodic property accounting, lease management, payment processing, and compliance tasks. The individual must ensure accuracy, timeliness, and compliance with company policies.
Daily Tasks: - Monitor and manage the accounting inbox, responding promptly and efficiently.
- Oversee Third Party Administrator.
- Act as the liaison between Accounting and Project Management teams.
- Approve lease documentation.
- Review Vendor Café to ensure Certificates of Insurance (COIs) are current.
- Resolve Accounts Payable (AP) exceptions in Yardi Billpay and Vendor management systems.
- Review Yardi receipts processing to identify and correct exceptions.
- Track, monitor, and coordinate daily property payments.
Weekly Tasks: - Approve tenant improvement (TI) allowance requests, verifying coding and available allowances.
- Review payment commit files prior to processing.
- Ensure all AP postings are complete before payment runs.
- Monitor and address AP exceptions promptly.
- Conduct a detailed review of leasing trackers for Asset Management team.
- Verify AP documentation adheres to approved naming conventions.
- Send weekly AP kickoff emails confirming vendor approvals.
- Reset checkscan batches and correct check numbers/routing details in Checkscan.
- Maintain and ensure the integrity of document management systems (e.g., Egnyte).
Monthly Tasks: - Complete first reviews for debt compliance documentation via DocuSign and emails.
- Review monthly property Trial Balance workbooks for accuracy and completeness.
- Prepare and maintain construction draw tracker and escrow/impound analyses.
- Oversee accurate billing of commercial tenants, manage tenant billbacks, and ensure timely posting of late fees.
- Upload and maintain joint venture property monthly financials.
Ad Hoc Tasks: - Oversee and update company policies as necessary.
- Prepare transaction prorations as requested.
- Review annual CAM reconciliations
QUALIFICATIONS
- 5-7 years of property accounting experience
- Bachelor's degree in Accounting, Finance, Business Administration, or related field.
- Proven experience in accounting and lease administration.
- Proficiency in Yardi software, Vendor Café, and Checkscan systems.
- Strong organizational and communication skills.
- Detail-oriented with a proven ability to prioritize multiple tasks.
- Ability to maintain discretion and integrity while handling confidential information.
COMPENSATION
The expected base salary for this position ranges from $110,000 - $140,000. Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus.
CONTACT INFORMATION
Shine Associates, LLC
45 School Street, Suite 301
Boston, MA 02108
Kelsey Shine, Director Hillary Shine, Principal
(508) 494-6569 (203) 613-3562
Kelsey@shineassociatesllc.com Hillary@shineassociatesllc.com
Chandlee Gustafson, Associate
(978) 201-3100
Chandlee@shineassociatesllc.com
Job Tags
Daily paid, Full time, Work at office,