Job Description
The Administrative Assistant position reports to the Vice President of Academic Administration. The position is full-time and is a work-from-home position anywhere in the United States. Duties include:
- Academic Administration
- Each Term Course Updates. Copies courses into our Canvas learning management system (LMS) each term. Manages the course update process, Quiz Validation , and managing minor updates on courses each term.
- Course Feedback. Compiling student and faculty feedback on courses and working with Academic Team to compile action items for future revisions.
- New Course, Program & Faculty Updates to Populi, Website & Catalog . Ensures that course, program and faculty web pages, Populi and catalog are accurate and up to date.
- Faculty Administration. Project manage faculty administrative processes including: scheduling, per-term surveys, reporting and augmenting the Dean of Faculty and President as needed in supporting faculty.
- Graduate Interviews . Interview program graduates both as a continuous improvement exercise and to identify success stories to promote.
- Data Administration & Reporting
- Reporting. Supports the President to compile reports needed for accreditation and compliance including reports for IPEDS , DEAC , MO-DHEWD , MO-ETPL, state corporation filings and others.
- Advisory Councils . In collaboration with the President, project manages annual surveys and meetings with advisory councils as a continuous improvement exercise for academic programs.
- KPIs & Outcomes . Compiles organizational Key Performance Indicators (KPIs) each term and each year to improve program and organizational effectiveness.
- General Administrative Support
- Provide administrative support to all staff with technical tasks including updating web pages, student and faculty records, running reports, updating courses, etc.
- Managing and updating databases of partners, students and alumni
- Assist in compiling email newsletters and other communications to students, alumni and partners
- Providing administrative support to the Financial Team and human resources administration as needed
- Answer calls from students when the Director of Admissions is out of the office
- Provide administrative support as needed.
- General
- Attend regular staff meetings & supervision meetings including an annual in-person staff gathering.
- Participate and lead staff chapel and prayer on Zoom.
This position is classified as a Ministerial role, as it involves the distinct religious functions of:1) supporting the spiritual needs of students and 2) leading the staff in corporate worship and prayer.
Required:
- Individuals must have at least an accredited Bachelor’s degree or at least one year of previous administrative experience in a Christian nonprofit organization
- Have a demonstrated commitment to our Christian mission, vision and values focused on serving those who are poor and addicted
- Individuals applying for this position should have very strong organizational skills and should be very detail-oriented.
- Very strong technical expertise is required (including extensive experience with Google Docs and Google Spreadsheets and Windows).
- U.S. citizen or lawful permanent resident alien with valid work authorization.
Desired:
- Prior experience editing in a Learning Management System (LMS)
- Strong technical skills including expertise in:
- Spreadsheets: ability to design complex PivotTables
- Reporting: ability to design complex boolean logic for reports
- Data Analysis: ability to compile, simplify and analyze complex data
Compensation
- $50,000/year
- Free tuition in City Vision University (undergraduate or graduate)
- Health insurance (employer’s portion)
- Work from home (anywhere in the United States)
ADA Requirements: Physical, Mental, and Environmental Demands
1. Physical & Sensory Demands
- Stationary & Digital Work: Must remain stationary (75-90% of time) to operate a computer, keyboard, and mouse. Requires repetitive hand/finger motion for extensive data entry and navigating multiple software systems.
- Visual & Auditory: Requires close visual acuity to analyze financial data and detect minute errors in regulations. Must clearly communicate complex instructions via video conferencing and phone.
2. Mental & Cognitive Demands
- Data Analysis: Must analyze complex data with high accuracy under strict deadlines.
- Agility & Self-Regulation: Requires adaptability to fluctuating priorities in a fast-paced environment. Must self-manage time and focus effectively without direct supervision.
3. Emotional Demands
- Resilience & Empathy: On occasion will interact with at-risk populations in crisis. Must maintain professional composure and empathy while enforcing policies.
4. Work Environment
- Remote Compliance: 100% remote. Must provide a private, quiet workspace free of distractions to ensure FERPA compliance.
- Tech Proficiency: Requires reliable internet and fluency in digital workflows (Zoom, Google Workspace, SIS, CRM).
About City Vision University
City Vision University is an online-only, Christian institution with the goal of providing radically affordable education to those serving poor and addicted individuals. We currently offer Certificates, Bachelor's, Associate's and Master's in Addiction Counseling Nonprofit Management, Business and Ministry and a Doctorate in Organizational Leadership and Innovation.
Job Tags
Permanent employment, Full time, Work at office, Remote work,